VILLAGE OF OAKWOOD WEBSITE PRIVACY NOTICE

The Village of Oakwood is committed to protecting your privacy when you use our website. The Privacy Notice below explains how we use information about you and how we protect your privacy when using the Village’s website.

1.  Who to contact with questions regarding your data?

We have a Data Protection Officer (DPO) who makes sure we respect your privacy and follow the law. If you have any concerns or questions about how we look after the personal information you provide us through the website, please contact the DPO:

dhladky@oakwoodvillageoh.com

2.  What categories of data do we collect from you?

Through the website, we collect the following categories of unidentifiable visitor data when you visit our website:

  • The name of your internet service provider,
  • The website that referred you (if any),
  • The date and time the pages were accessed,
  • The page or pages you requested.

Through the website, we collect the following categories of identifiable data when provided directly by you through this website:

  • Name
  • Address
  • Email
  • Phone number
  • Any other personal information you provide in the form text boxes or checklists.

3.  For what purposes will your data be used?

When you visit our website to view any pages, you do so without telling us who you are and without revealing any personal information.  While we do not collect identifying information about visitors to our site, we do use standard software to collect information for the strict purpose of tracking activity on our site.

In instances where you use our online forms to contact us or sign up for our newsletters or other materials, you are providing us with identifiable information.  We collect the information you provide us in addition to the visitor information. This information will be used to respond to your communication with us.

4.  What is the basis for Village of Oakwood processing your data?

By visiting this website and agreeing to the site’s privacy policy, you consent to the collection of data as described in this policy.   Village of Oakwood has a legitimate interest in processing data related to the usage of its website to improve the site and provide better information to its residents and businesses.

Any information you provide to us directly through use of our online forms is absolutely voluntary and will be processed for the purposes of responding to your communication.

5.  Who will receive your personal data?

Visitor data for this site is unidentifiable and collected by Innovative Global Vision, Inc. as the Village of Oakwood’s webhosting service.

Form data provided by you is collected by Constant Contact and relayed to the Village of Oakwood.

All data collected by the site, both visitor and form data, is potentially subject to public records requests under R.C. 149.43. This data may also be produced in response to investigations by law enforcement, court orders, subpoenas or other legal process.

6.  Is the Village of Oakwood under obligation to share your personal data?

In Ohio, the data collected by this site and any communications made through this site is subject to disclosure under the Ohio Public Records Act (R.C. Chapter 149), in addition to applicable federal or state law enforcement investigations, court orders, subpoenas or other legal process.

7.  What is the Village of Oakwood retention policy regarding your data?

In compliance with R.C. 149.43(B)(2), the Village of Oakwood keeps data it collects in accordance with its retention schedule. View Retention Records.

8.  What are your rights with respect to the data collected?

As visitor data we collect on the website is non-identifiable, visitors do not have any specific rights to their individual visitor data.  General access and production of visitor data is made by a public records request under R.C. 149.43.

Data that you submit to us directly through the site’s online forms are subject to Ohio’s public records law and cannot be erased or destroyed unless mandated or allowed under the Village of Oakwood’s retention schedule.  Correction of personal data may be accomplished by amendment only, not destruction or alteration of the original record.  Amendment may be accomplished by contacting the DPO.  Access and production of one’s data (to the extent it is identifiable) is made by a public records request under R.C. 149.43.

9.  Do you have a right to object to your data being used for marketing purposes?

Absent you signing up for email notification, the Village of Oakwood does not use personal data for product or services marketing.

If you have signed up for the Village of Oakwood email notification (for newsletter and event notifications) and wish to be removed from the emailing list, contact the DPO to have your email removed.

10.  What are the sources of your personal data that we collect?

When you visit our site to view any pages, your service provider causes the transmission of certain data to facilitate connection and display of the website.  However, when connecting with the Village of Oakwood’s website as a visitor, you do so without telling us who you are and without revealing any personal information. While we do not collect identifying information about visitors to our site, we do use standard software to collect information for the strict purpose of tracking activity on our site.  This allows us to better understand how many people use our site.

When you provide us information directly (such as when filling out a “”Contact Us”” online form), only the information that you provide is collected in addition to aforementioned website visitor data.

11.  What security measures does the Village of Oakwood have to keep your personal data safe?

We are committed to protecting your information. We seek to use reasonable organizational, technical, and administrative measures to protect information within our organization. We also take measures to delete your personal information or keep it in a form that does not permit identifying you when this information is no longer necessary for the purposes for which we process it or when you request their deletion.

When you submit personally identifying information via one of our website feedback or application forms, that information is also encrypted, or scrambled, by your browser before it is transmitted back to our web site. This effectively prevents anyone from intercepting and reading any personal information about you. Note that this encryption does not take place if you send us email, but only when you use your web browser with one of our website’s forms.

12.  Will there be changes to the terms of this privacy policy?

The Village of Oakwood reserves the right to change our privacy policy. A revised policy statement will only apply to data collected subsequent to its effective date. Any revisions will be posted at least 30 days prior to its effective date.

If you have any questions or concerns, please contact:

dhladky@oakwoodvillageoh.com